Industry: Education and courses
From enrolment to the last installment, without chasing parents
A course's term starts with a flood of inquiries in August and ends with the last installment in June. In between come trial lessons, enrolments, nine separate due dates, tutor hours and salaries. Müşavir takes the parent or student inquiry as a lead, puts the trial lesson on the calendar, turns the installment quote into a sale and sends a reminder before every due date on its own.
Get started| Parent / Student | Installment | Status |
|---|---|---|
| Aydın family · Ece | 2/9 · 4,000 TL | paid |
| Çelik family · Mert | 2/9 · 4,000 TL | reminded |
| Şahin family · Deniz | 2/9 · 4,000 TL | overdue |
| Koç family · Elif | 2/9 · 4,000 TL | pending |
October: 104 paid, 12 reminded, 4 overdue
Why collections always lag in a course business
- Parent inquiries are scattered across WhatsApp, Instagram and phone; nobody knows who was called back.
- Whether a trial-lesson student enrolled is tracked by hand in a separate list.
- With nine-installment enrolments, the bank statement is read line by line to see which parent paid for which month.
- Hours for tutors paid by the lesson are totalled from a notebook at month end, and payroll runs late.
The Müşavir flow in a course business
- Inbox
Collect inquiries in one list
Parent and student messages from WhatsApp, Instagram and the web form land in the inbox; a new inquiry becomes a lead automatically.
- CRM
Trial lesson appointment
A trial lesson is booked from the lead card, an advisor is assigned and first-response time is tracked.
- Quotes
Installment term quote
Term fee, materials and extra lessons are picked from the catalog; a nine-installment plan is attached and sent to the parent as a link.
- Sales and services
Enrolment: sale and installment plan
When the parent accepts, a sale opens with the installment plan and due dates attached.
- Bookkeeping
Reminders and collection
Before each due date the parent gets an SMS or email; when the bank statement is imported, each payment matches its installment.
- Human Resources
Tutor attendance and payroll
Tutors check in and out with QR, lesson hours go to attendance, and payroll and the journal entry are created at month end.
Worked example
Example: a course with 120 students and a 9-installment term
In this example the course sets the term fee at 36,000 TL and offers nine equal installments of 4,000 TL from September to May. With 120 students enrolled, 480,000 TL of installments fall due each month. Müşavir reminds parents three days before each due date; when the statement is imported, payments are matched and the list of unpaid parents is on the dashboard in the morning. Lesson hours for twelve tutors flow from attendance to payroll. Figures are illustrative.
- Students (example)
- 120
- Term fee
- 36,000 TL
- Installments
- 9 × 4,000 TL
- Due each month
- 480,000 TL
The pieces a course business needs
- Source tracking
- See on each lead whether the inquiry came from an Instagram ad or a referral.
- Siblings and group enrolments
- Keep a separate sale and installment plan for each child under one parent, and see the parent's total balance on one statement.
- Shift and lesson planning
- Keep tutors' weekly schedules in shift planning so attendance can be compared against it.
- Parent statement
- When a parent asks, send the statement of paid and remaining installments in one click.
Where the AI helpsEarly access
The operations assistant
The assistant prepares the morning list from installment and inquiry records.
- Answers "Which parents are late for the second time this month?" with a list.
- Drafts follow-ups to parents of trial students who did not enrol; they are sent after you approve.
- Writes a polite payment reminder for overdue installments and opens a task.
AI assistants are in early access and are being switched on for accounts gradually. Until then the AI quota cannot be used; every other module works with your plan straight away.
Frequently asked questions
Do parents need to install an app?
No. Parents open and accept the quote from a shared link; reminders arrive by SMS and email and the statement is sent as a PDF.
Can I set when installment reminders go out?
Yes. You decide how many days before the due date and on which channel. For SMS you can connect your own NETGSM account.
How is payroll worked out for tutors paid by the lesson?
The tutor's pay definition and the hours in attendance feed payroll; social security premium, income tax and stamp tax are calculated and the journal entry is created when payroll is approved.
Are grades and class attendance kept too?
Müşavir is not a student information system; it is the course's back office: inquiries, enrolment, installments, collections, tutors and books. It runs alongside whatever you use for grades and class attendance.
Related
Sales and services →
Sale records, service status flow, instalment reminders and payment tracking.
Inbox →
WhatsApp, Instagram, Facebook and email in one list, with waiting time and automatic leads.
Human Resources →
Personnel, leave, attendance, shifts and payroll in one panel, posted to the ledger.
Business owners →
Cash, receivables, pipeline and team on one panel; ask your records directly.
Late payment cost →
See the financing cost and inflation loss of a late receivable, per day.
Let this term's installments track themselves
Load your enrolments and installment plans, and send the first due-date reminders this month.
Get started