Template
Service contract checklist
A contract is what was agreed in the quote, in the form that still holds during a dispute. This checklist is for making sure no clause is missing before you send a service contract for signature. It does not draft text; it lists which headings should be there and what each needs to answer.
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This list is general information and not legal advice. Have your legal adviser review your contract before signing.
1. Parties
- Both parties' full legal names, addresses, tax offices and tax numbers
- Signatories' names, titles and signing authority
- Email and address for formal notices
2. Subject and scope
- Description of the service and the deliverables
- Work that is out of scope
- Information, documents and access the customer must provide
- How scope changes are requested and priced
3. Fees
- Total fee, currency and whether VAT is included
- Exchange rate and rate date for foreign-currency fees
- Who bears extra work, expenses and official fees
4. Payment terms
- Down payment, installment dates and amounts
- When invoices are issued and how payment is made
- Consequences of late payment and when service may be suspended
5. Term and delivery
- Start date and contract term
- Delivery schedule and acceptance method
- Whether the contract renews automatically
6. Confidentiality and personal data (KVKK)
- Mutual confidentiality obligation and its duration
- Categories of personal data the provider processes as data processor
- Technical and organizational security measures (KVKK Art. 12)
- Use of sub-processors and any transfer abroad (KVKK Art. 9)
- Return or deletion of data at the end of the contract
7. Intellectual property
- Who holds the rights to use the deliverables
- The provider's pre-existing tools and templates
8. Liability
- Scope of liability and any cap
- Force majeure events
9. Termination
- Each party's termination rights and notice period
- Termination for just cause
- What happens to fees paid and work done on termination
10. Disputes and signature
- Governing law and competent courts or enforcement offices
- Annexes: quote, scope document, data processing annex
- Signature method: wet ink or electronic signature, and date
How to use the checklist
Open your own contract draft and find each item from the list in it. Mark the ones you cannot find; each mark is either a deliberate choice (“no automatic renewal”) or a missing clause. Fill in the gaps with your legal adviser.
Parties. Legal names and tax numbers should match the quote and the invoice. Check that the signatory has authority to represent the company.
Scope. Most disputes come from scope, not price. Carry the scope and out-of-scope lists from the quote into the contract, or attach the quote as an annex. For a quote skeleton, see the quote template.
Payment terms. Write each installment date and decide what happens on late payment. The late payment cost calculator shows what a delay costs you.
KVKK. If you will access the other side’s personal data during the service, or they will access yours, the contract should have a data processing section or a separate data processing annex. Transferring personal data abroad is assessed separately under Article 9 of KVKK. For Müşavir’s own approach, see the data processing page.
Termination. State the notice period and what happens to fees paid and work done on termination. A vague termination clause starts arguments at the tensest moment of the relationship.
Disputes. Set the governing law and the competent court. Whether the parties are merchants can affect the validity of a jurisdiction clause; always write this clause with your legal adviser.
Note
This page is general information, not legal advice, and does not replace an opinion on a specific contract.
Frequently asked questions
Does this list replace legal advice?
No. The list reminds you which headings a contract should have. Every contract differs with your business, the parties and the service; have your legal adviser review it before signing.
Why put a KVKK clause in the contract?
If the provider processes personal data on your behalf (your customer list or employee details, for example), under Article 12 of KVKK, Turkey's data protection law, the data controller is jointly responsible with that person for security measures. Writing down which data is processed, for what purpose and with which measures is how you manage that responsibility.
If the quote and the contract differ, which one applies?
The contract itself should answer this. A common approach is to attach the quote as an annex and state which document prevails in case of conflict.
Can the contract be signed electronically?
Yes. In Müşavir, when a quote is accepted a contract can be created and sent for e-signature through the İmzala integration; the signature status is tracked on the quote record.
Related
Quotes →
Catalogue quotes, a shareable link, acceptance, e-signature and instalments in one flow.
Quote template →
A printable quote skeleton with scope, line items, VAT, installments and acceptance.
KVKK and GDPR →
Data subject rights, how to apply, cross-border transfer and AI processing.
Data Processing →
Controller and processor roles, data categories per module and retention.
Integrations →
Your email, SMS, e-signature, payment and messaging accounts, connected and encrypted.
One flow from quote to signature
In Müşavir an accepted quote becomes a contract, goes out for e-signature and its status shows on the record.
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